Minutes of the AGM 23 September 2025

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Dear Owner,

Minutes of the 36th Annual General Meeting – 23 September 2025 held at Salones Carrasco
The meeting was called at 13h but there were insufficient owners present.
The commenced at 13.30pm when sufficient owners were present.
Present
President: Margaret March
Treasurer: Pat Bramah
Secretary: Jane Klaassen
Vocal 1: Paul Bird
Vocal 2: Jane Frazer
Abogado/Administrator/ Spanish Translator: Óscar Antón

Owners Present: 36 owners (24 properties represented)
Andrea di Bartolo 1, Correggio 3, Edgar Degas 28, Paul Cezanne 6, 7, 9, 10, 20, 22, 32, 37, 39, Paul Gauguin 15, 18, 23, 31 Rembrandt 5 & 8, Sandro Botticelli 3, 4, 6, 16, 18, 22
Owners voting by Proxy : 16 properties
Andrea di Bartolo 5, 13, Edgar Degas 2, 3, 7, 9, 19, Maurice Utrillo 4, Paul Cezanne 1, 11, 18, 19, Paul Gauguin 14, 17, Sandro Botticelli 5, 17.
Apologies received from Owners: 38 properties (16 properties as listed as voting by proxy above, plus 22 properties listed here)
Correggio 7, Edgar Degas 8, 11, 16, 17, 23, 31, 33, Paul Cezanne 4, 12, 16, 28, 29, 30, Paul Gauguin 11, 12, 25, 26, 30, 32, Pieter Paul Rubens 3 and 5, Rembrandt 1, Sandro Botticelli 14

1. Welcome
The President opened the meeting with the following remarks:
• Welcome and thank you for coming.
• Translations into Spanish will be by Óscar Antón from Arenal Administration.
Today is a formal meeting and owners should behave accordingly – addressing any questions through me. Any owner wishing to speak should hold up their hand and wait to be acknowledged by me. Once invited to speak please say your name and street address.
Please respect your neighbours when translations are being made by not chatting between yourselves so that others can hear what is being said.
Those allowed to vote have been given voting card, Yes (green) and No (red) at Registration. When we take a vote, please hold up the relevant card.
All votes at the meeting are added to those received by proxy which we have already listed and been checked by Oscar Anton our lawyer. The result of votes will be marked on the chart.

2. Apologies for absence
Apologies were received from owners of whom 15 submitted Proxy Votes. There were 4 apologies via email see list above.

3. Minutes of the 35th Annual General Meeting – 10 September 2024
No comments were received, so it is taken that these are accepted and agreed

4. Annual Report
Margaret March stated that she would not read out the whole report but would talk about the key issues of interest to owners today
Streetlights
Following the decisions made at the Extraordinary General Meeting on 26 June 2025 to discuss the way ahead we have taken the following actions:-
Legal Action
Our lawyer, Óscar Antón, advises that the first step is to apply formally to the Town Hall for full adoption of our Comunidad, because the Town Plan recognises us as fully urbanised. The Town Hall have accepted partial adoption by assuming responsibility for the roads and pavements.
Copies of previous adoption requests (2002 and 2015) and the Town Hall’s replies along with other paperwork are being gathered. In both replies, adoption was made conditional on bringing the streetlight system up to current standards. This will be submitted very shortly.
Once a formal reply is received, if it is negative we will prepare a court case using a lawyer experienced in this type of litigation.
Repair to cable
The Town Hall has agreed to permit excavation of pavements or roads if necessary to replace broken cables. However, a simple “like-for-like” replacement with a single cable would not be sufficient for approval of the system.
Our electrical engineer advises that both cables and conduits are likely deteriorated, and excavation will probably be required. We have asked Seyma Electrical to investigate repair options and provide an estimate.
No response has yet been received yet due to the holiday period, but we will follow up to get some information soon.
Since the annual report was circulated, I was also made aware that there is an issue with the lights on the left-hand side of Sandro Botticelli. As a result of lorries using the road, the cable has been broken more than 3 times in recent months. An electrician has been contacted to look at this and repair the cable. We are also looking at the possibility of asking the Town Hall to ask lorries not to use this cut through.
Installation of temporary solar units
The installation of temporary solar units has been commissioned but has been delayed due to the August holidays. Work is expected to be completed before the longer winter nights.
Noise Nuisance
Some owners continue to experience noise nuisance from holiday rental properties. These are reported to the police, with inconsistent results. The owners are also notified by the President once she has been made aware of the situation.
As the Comunidad now has the right to be involved to approve or reject licence renewals, once we know what the regulations are for doing this, we will make sure we are involved as much as is allowed.
Owners are reminded that from now on all applications for Tourist licenses for Pinosol properties must include a certificate from the Comunidad that it is permitted.

In the meantime, we are:
• Compiling a register of all properties with Tourist Licences and their renewal dates. From the Tourist Office it has been established that there are 29 addresses with tourist licences, and these are to be published on the website. Residents are asked to let Margaret March know of any properties being commercially rented, which don’t have licenses.

Publishing this register on our website, so owners can check whether a property causing nuisance is correctly registered.
• Introducing a central reporting form on our website so owners can submit details of incidents and any actions taken.
Once we have collected all the information, we will be better placed to challenge renewals for properties that cause problems.

Oscar Anton said we can devise a set of rules that rental properties must abide by as part of their license. Margaret invited any interested owner to put their name forward to join a sub-group to draft these rules.
Once these rules are developed all owners will be consulted for their views and it could be that we will have to approve them at another meeting. We will take advice when we get to that point.
Elena Duarte, Sandro Botticelli 4 was asked for an update on the formal complaint she has raised about noise from Sandro Botticelli 2, particularly from parties from holiday renters. She updated that she had collected 25 signatures from owners, that the Town Hall has accepted the complaint and she was awaiting an answer. The most likely outcome was a fine. Vadim Tsybulskiy, Paul Cezanne 39 asked if there was assistance that was required from owners, but it this stage it would depend on what the outcome was to be. He also suggested that it might be better to have an Emergency General Meeting if required rather than wait for the next Annual General Meeting.

Margaret Wigley, Paul Cezanne 20 updated that she had been in touch with Airbnb and the owner, it had been hard to get through, but the problem had been resolved since. It had quietened down over the last couple of months but would then start up again.
A question was raised about whether owners who rented out their properties could be charged a higher charge. Margaret March responded that the law on Horizontal Property would restrict this, and it would need to be on a future agenda to be acted on.

5. Treasurer’s report
Pat Bramah, the Treasurer, read through the report previously circulated. She emphasised that although the budget looked healthy there were some high expenditures that would be required in the future.
Outcomes
• Approve minutes of AGM 10 September 2024 Approved unanimously
• Accept Accounts 2024/2025 Approved unanimously
• Approve budget 2025/2026 Approved unanimously
• Take debtors to court and add 20% to all outstanding fees at 31 December 2025 Approved unanimously
• Add 100 Euros for non-payers taken to court in accordance with article 21 of the Horizontal Law of Property Approved unanimously

6. Elect the Committee for 2025/26
President: Margaret March Elected unanimously
Treasurer: Pat Bramah Elected unanimously
Secretary Jane Klaassen Elected unanimously
Vocal 1: Paul Bird Elected unanimously
Vocal 2 Jane Frazer Elected unanimously

7. Approve Administrators for 2025/26
Approve Arenal Administration to be our Administrators for 2025/2026 Approved unanimously

8. Resolutions
Agree a subgroup of owners is formed to develop a formal system for report of noise nuisance Agreed unanimously

9. Any other business
Philip Truscott, Sandro Botticelli 3 asked if the cost of the damaged cable and manhole/drain cover could be recovered from the developers whose lorries were causing the damage. Óscar Antón stated it would need to be clear who the developers were and the first stage as to prepare a legal complaint with pictures and witnesses and take to the police. Margaret March is to meet with the owners to progress.
The meeting concluded at 15.00hrs